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Club Charter

Michiana Bonsai Study

Name

            The official name of this organization shall be the “Michiana Bonsai Study” (“club”, below).

 

Mission Statement

            The Michiana Bonsai Study’s purpose is to gather and share information relevant to the acquisition, training, care, propagation, display, and enjoyment of all varieties of bonsai specimens. Thus, its function will focus on education. This will primarily be realized through scheduled club meetings as well as occasional trips/visits to events.

 

Charter

            Membership

                        Individuals or families may become members of this club by:

                        a) Providing the club with their name(s) and contact information:  phone number and/or email address.

                        b) Payment of annual dues.

            Governance

                        In order to carry out the mission of the club, one officer, a president, shall be elected annually. This election will be held at the scheduled November meeting and the  individual chosen will serve in the calendar year that follows. In the event that the elected officer is  unable to serve the remainder of their term in office, a replacement may be elected at a regularly scheduled meeting. The responsibilities of the preident are given below. On the seconded motion by any two members, an independent audit of the club's finances will be taken.

                                    President    The president shall:

                                                (a) prepare and present to the membership a schedule of meetings and/or events

                                                     for the year in which they serve.

                                                (b) notify members of activities and events.

                                                (c) secure sites at which scheduled meetings are to be held.

                                                (d) preside at the business portion of scheduled club meetings.

                                                (e) provide a synopsis of the minutes of the previous month’s program to the

                                                     members in a monthly communication (via the club's website or newsletter).

                                                (f) use the club’s checking account to pay outstanding club indebtedness.

                                                (g) retain and transfer to their successor copies of this document and a proposed schedule for the following year.

                                                (h) transfer authorization to use the club’s bank account to the newly elected

                                                      president before the end of their year in office.

                                                (i) collect and deposit into the club’s bank account annual dues as well as

                                                      any other club revenues.

                                                (j) present a financial report to the membership at each regularly scheduled

                                                     meeting.

                                                (k) retain and pass on to their successor a copy of the year-end financial

                                                     statement as well as the club’s check book. 

            Activities

                        Meetings

                                    Unless other provisions are made, membership meetings will be held on the second

                                    Sunday of each of the first eleven months of each calendar year. Normally, meetings

                                    will commence at 2:00 PM EST and conclude at approximately 4:00 PM. Generally,

                                    each meeting will include:

                                                (a) a discussion of club business (a business meeting), including a

                                                     a financial report.

                                                (b) the dissemination of information about one or more topics relevant

                                                     to bonsai.

                        Events

                                    Instead of the regularly scheduled monthly meeting, some month’s activity may be

                                    (optional) attendance at a bonsai-related event. These events need not fall on the

                                    second Sunday of the month. On these months there will be no business meeting.

                        Dues

                                    At the first regularly held meeting of each year the membership will determine

                                    the annual dues for that calendar year by a vote of those present. Dues will then be

                                    due and payable to the treasurer by the April meeting of that year. Dues may be

                                    paid either in cash or by check made payable to “Michiana Bonsai Study”.

                        Library

                                    A club library shall be maintained which will contain the following materials:

                                                (a) Yearly rosters of club members from past years.

                                                (b) Books, pamphlets and other written educational material collected

                                                      and retained by the club and/or its members.

                                                (c) Posters, photos or other visual bonsai-related materials.

            Amendment

                        This document may be added to or amended by a majority vote of the membership at

                        any two, consecutive, regularly scheduled club meetings.